Hay Creek Festival

HAY CREEK FESTIVAL JURIED CRAFT & ANTIQUE MARKET 2025 RULES AND REGULATIONS GENERAL INFORMATION:

The 49th annual Hay Creek Festival is scheduled for September 5th – 7th, 2025, and will run from 10 am to 5 pm daily. A $100.00 entry fee is due upon acceptance after jurying and is non-refundable or non-transferable. Applications received up to and including 5/1/2025 will be required to pay this fee; however, after that date and up to 9/5/2025, individuals will pay $125.00 per stand. Note: Discounts will not be given for one or two-day participants.

Selection of participants for each show will be based on the jurying process, with the intent of presenting the greatest variety of quality crafts & antiques. Participation in one festival does not guarantee a space in the following event.

During the show, all booths will be observed by the festival committee to uphold the rules and regulations of the event. If items displayed do not conform to the items juried, you will ask that the non-conforming item(s) be removed from the area. If this request is not honored, the festival committee has the right to terminate the exhibitor’s booth space IMMEDIATELY without refund and will not be invited to attend future festivals.

THE CRAFT: All items displayed or sold must be the work of the exhibitor. To ensure the quality of the show, vendors are asked to keep their craft specific to their specialty. For example, the sale of jewelry will be limited to jewelry vendors. The festival committee may also accept independent craftspeople who sell unique creations from other businesses.

ARTIST NOTE: To encourage artists who paint or use photography as a medium, we welcome these vendors to combine booths for this year.

THE ANTIQUE: All items sold in the market must be considered antique or vintage. The festival committee will not permit modern items such as those you may see at yard or garage sales. Items should be displayed in a clean and organized fashion. Any handmade items sold in the market used to enhance displays must follow the craft guidelines as stated above.

SPACE REQUIREMENTS: All booth spaces will be approximately 10’ deep by 10’ wide, with additional space provided behind your booth. This area must be kept clean. Please be kind to your neighbor and do not use more space than what is designated for you. Vendors must provide their own tents. Tent or canopy ropes may not extend outside the 10’ by 10’ area. No electricity is available in the market area. If you are bringing a generator, please note that on your application.

VEHICLES: Vehicles will not be permitted in the juried market area from 9:30 AM to 5:15 PM each day. This is for the safety of our patrons. Loading and unloading must be done in an orderly fashion with consideration for everyone in the area. All vendors will have one designated parking spot in the designated parking area. Due to limited space, all trailers will need to be unhitched from the vehicle. No motor homes will be permitted on festival grounds.

PETS: Due to the issue of liability, NO PETS will be allowed in the area. There are no exceptions.

EMERGENCY CONTACTS: In case of emergency, the person listed as contact on the application will be notified. All vendors must list an emergency contact. If vendor must be taken to hospital, it will be the emergency contact’s responsibility to pick up stand, craft, personal belongings, and vehicle. Hay Creek personnel will not be responsible for vendors or their possessions.

FESTIVAL PROMOTION: New and returning vendors are encouraged to submit a small bio about themselves and their craft. This information will be used in the jurying process and may be used in festival press releases and promotions.

PHOTOS: New vendors are asked to submit three photos with their applications. Returning vendors are asked to submit photos of new products. All photos will become the property of the Hay Creek Valley Historical Association and may be used for marketing purposes. Photos can be emailed to info@haycreek.org.

JURYING: All festival applicants will be juried. Craft applicants will be notified of the jury session date and time. Applicant will be required to present a minimum of five examples of their work at this session and will be judged on quality, craftsmanship, materials, and design. Jurying will be waived for those individuals who are certified members of a National, State or Regional Craft Guild upon presentation of such certification. Returning vendors do not have to be re-juried unless they are requesting to sell new or different items. Antique applicants will be juried by visitation to their antique shop.

2025 SCHEDULE:

• Application, Photos & Check deadline – May 1, 2025. Applications received after May 1st will be required to pay $125.00.
• Jurying sessions & applicant acceptance — To take place April – August.
• Event passes and vendor map mailed — August 15, 2025.
• Vendor set-up – Thursday, September 4, 2025 – 10 am to 6 pm.
• Hay Creek Festival – September 5-7, 2025. Hours – 10 am to 5 pm.

If paying by check, please make payable to HCVHA and mail to: Hay Creek Valley Historical Association, PO Box 36, Geigertown, PA 19523 / Questions? Call 610-286-0388 or email mzerr@haycreek.org.

Information contained below may be used for Hay Creek Festival advertising and marketing purposes. Exhibitors are welcome to email photos and bios about display to info@haycreek.org.

Please submit the form below to pre-register: